Bookkeeper cum Admin Executive

Other Jobs To Apply

Job Title: Bookkeeper cum Admin Executive

Location: Sandakan, Sabah

Job Summary

To manage daily bookkeeping, financial records, administrative coordination, office documentation, and support accounting functions across the Group of Companies including construction projects, procurement operations, and smaller subsidiary companies to ensure smooth financial control and efficient administration.

Key Responsibilities

1. Bookkeeping & Financial Support

  • Maintain accounting records for multiple companies under the Group, including project-based accounts and trading operations.

  • Handle daily accounting transactions including receipts, payments, invoices, journals, and ledger entries.

  • Manage Accounts Payable (AP) and Accounts Receivable (AR).

  • Prepare payment vouchers, supplier payments, subcontractor claims, staff claims, and reimbursement records.

  • Monitor debtor collections and follow up outstanding payments.

  • Prepare monthly bank reconciliation for all related company accounts.

  • Monitor project costing records, supplier invoices, subcontractor payment records, and project expenses.

  • Maintain petty cash records and company expense tracking.

  • Prepare payroll supporting documents and coordinate salary records where required.

  • Assist in EPF, SOCSO, EIS, PCB, SST, and LHDN documentation and submission support.

  • Prepare monthly financial reports, management reports, and cash flow monitoring.

  • Maintain proper filing of financial records for audit, taxation, and compliance purposes.

  • Liaise with external auditors, tax agents, company secretary, bankers, and government authorities.

2. Administrative & Coordination Duties

  • Manage office administration, filing systems, and company documentation for all related companies.

  • Prepare official letters, internal memos, reports, and business correspondence.

  • Support contract documentation, subcontractor files, project records, and tender-related documents.

  • Handle office procurement including stationery, office supplies, and company asset records.

  • Coordinate insurance renewals, licenses, permits, utility records, and office maintenance matters.

  • Maintain employee records and assist with HR administrative support when required.

  • Liaise with suppliers, subcontractors, clients, consultants, and government departments.

  • Support management in confidential administrative matters and ad hoc assignments.

Qualifications & Requirements

  • Diploma or Degree in Business Administration, Accounting, or related field.

  • Minimum 2–3 years of experience in bookkeeping and administration.

    Experience in construction company / contractor environment is highly preferred.

  • Familiar with Microsoft Excel and Word;

    experience with accounting software (e.g. SQL, AutoCount, CSS) is an advantage.

  • Detail-oriented, well-organised, and able to work independently.

  • Good communication skills in English and Bahasa Malaysia (Mandarin is an added advantage).

  • Able to handle multiple tasks and meet deadlines in a fast-paced environment.

Back to blog