Intern - EA/Team Assistant
Vacancy details
General information
Entity
Amundi, the leading European asset manager, ranking among the top 10 global players [1], offers its 100 million clients - retail, institutional and corporate - a complete range of savings and investment solutions in active and passive management, in traditional or real assets.
With its six international investment hubs [2], financial and extra-financial research capabilities and long-standing commitment to responsible investment, Amundi is a key player in the asset management landscape.
Amundi clients benefit from the expertise and advice of 5,300 employees in 35 countries. A subsidiary of the Crédit Agricole group and listed on the stock exchange, Amundi currently manages more than €2.0 trillion of assets [3].
Amundi, a trusted partner, working every day in the interest of its clients and society
[1] Source: IPE "Top 500 Asset Managers" published in June 2022, based on assets under management as at 31/12/2021
[2] Boston, Dublin, London, Milan, Paris and Tokyo
[3] Amundi data including Lyxor as at 31/03/2022.
By working every day in the interest of society, we are a Group committed to diversity and inclusion and place people at the heart of all our transformations. All our job offers are open to persons with disabilities.
Reference
2022-73744
Publication date
15/11/2022
Job description
Business type
Types of Jobs - Asset Management
Job title
Intern - EA/Team Assistant
Contract type
Internship/Trainee
Term (in months)
12 months
Expected start date
12/12/2022
Management position
No
Job summary
This role is providing administrative support to various teams and Heads of Department within Amundi (UK) Limited. This will include:
- Acting as a first point of contact and thereafter sharing workload responsibilities with other members of the Administration team.
- Support for Heads of Department / Management team
- Organising business trips for the relevant departments including booking flights, hotels, taxis and scheduling itineraries, and using initiative to resolve sudden changes to itineraries/schedules.
- Calculating and processing expense claims from business trips.
- Controlling and submitting of expenses claims for approval.
- Maintaining diaries including arranging appointments.
- Protecting and ensuring the confidentiality of all information.
- Act as 'gatekeeper' for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds, highlight conflicting appointments.
- Preparing general correspondence, including confidential documents, and drafting responses to correspondence.
- Organising incoming and outgoing mail, courier services, special delivery requirements.
- Support for the other members of the team as and when needed.
- Handling overseas visitors agendas.
- Committees - scheduling numerous senior level meetings and preparing documents.
- Screening telephone calls, taking and conveying messages where appropriate.
- Providing admin/facilities support as and when needed.
- Frequent liaison with Paris office to assist with meetings and visitors etc.
- Printing and collating all documentation as required.
- Organising other ad-hoc internal and external meetings.
- Meeting minutes taking
- Providing support in the preparation of client events
- Provide support with internal/external events
- Creation of promotional posters/material for these events
- Creation and maintenance of the London Branch Sharepoint (intranet)
- Providing reception lunch/holiday cover when necessary
- Providing admin annual leave coverage for the admin team
- Update the attendance report on a regular basis
- Supporting with any other ad-hoc administrative/facilities support
Position location
Geographical area
Europe, United Kingdom
City
London
Candidate criteria
Minimal education level
Bachelor Degree / BSc Degree or equivalent
Academic qualification / Speciality
Bachelor Degree
Experience
- Self-starter with a "can do" attitude, willing to adapt and take on challenges.
- Highly organised with excellent abilities to multi task.
- Excellent time management skills and a team player
- Strong verbal & written communication skills
- Strong Microsoft Office skills particularly with Outlook, PowerPoint and Excel
- Ability to independently assess issues and initiate solutions
Required skills
- Strong Microsoft Office skills particularly with Outlook, PowerPoint and Excel
