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Company Description: BlueCube Wellness is a fast-growing manufacturer of premium cold plunge systems, known for craftsmanship, innovation, and elite performance. Trusted by public figures like Joe Rogan and featured in top-tier outlets like The Wall Street Journal and The New York Times, we’re leading a wellness movement centered on recovery and resilience. As we scale, we’re building a rock-solid operations backbone—and that starts with a sharp, reliable, and organized Office Administrator.
Position Overview: We’re looking for an Office Administrator who thrives in a dynamic environment and takes pride in precision. This role is vital to our sales and operations teams, ensuring that quotes are accurate, deals are properly documented, and our systems run smoothly. You’ll collaborate directly with our sales reps, operations leaders, and fulfillment team to keep customer information flowing and execution tight. This is a great opportunity for someone who wants to grow with a mission-driven, product-focused company.
Key Responsibilities:
Sales Support
Generate customer quotes using standardized pricing and product configuration templates.
Input and update sales data in our CRM (Zoho) and other internal tools.
Ensure all deal documentation is complete, accurate, and aligned with delivery/production timelines.
Track status of orders and follow up on pending items with internal teams or customers.
Administrative Operations
Maintain digital filing systems and organize internal documentation (sales, logistics, service).
Monitor inbound inquiries (email, chat, voicemail) and route to appropriate team members.
Order office supplies and support procurement needs for the team.
Assist with scheduling and calendar management for sales and leadership team.
Provide occasional support for basic bookkeeping, invoicing, or data entry in Zoho Books.
What We're Looking For:
Prior experience in an administrative, operations, or customer support role—bonus if it’s in a high-touch or product-based business (e.g., wellness, design, home improvement, or custom manufacturing).
Tech-savvy: comfortable using CRMs, spreadsheets, cloud-based tools, and learning new systems. (Zoho experience is a plus.)
Extremely detail-oriented and process-driven—you don’t let things slip through the cracks.
A positive, “get-it-done” attitude with strong communication skills.
Comfortable in a fast-paced, entrepreneurial environment where roles are evolving.
Bonus: Interest in wellness, biohacking, or customer experience design.
Why Join BlueCube Wellness?
Be part of a premium brand that’s revolutionizing cold therapy.
Work with a team that values clarity, execution, and customer excellence.
Contribute meaningfully to a growing company where your impact will be felt.
Job Type: Full-time Pay: $22.00–$25.00 per hour, depending on experience
Benefits:
401(k) with matching
Health, dental, and vision insurance
Paid time off
Flexible work environment
Schedule:
Monday to Friday, 40 hours per week (some flexibility depending on projects)
