Band 3 Contracts/Training Administrative Assistant (Clinical Engineering)

December 2, 2025

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Contracts/Training Administrative Assistant (Clinical Engineering) NHS AfC: Band 3 Main area Administrative and Clerical (Clinical Engineering) Grade NHS AfC: Band 3 Contract Permanent Hours Full time - 37.5 hours per week Job ref 193-7640177PCG Site Royal Berkshire Hospital Town Reading Salary £24,937 - £26,598 per annum Salary period Yearly Closing 14/12/2025 23:59 Interview date 06/01/2026 At the Royal Berkshire NHS Foundation Trust we put our patients at the heart of every element of health and care that we provide. The Trust works together as a community to deliver its vision which is "Working together to provide outstanding care for our community." Royal Berkshire Hospital are pleased to announce that following our CQC inspection we have been rated ' Good' with inspectors reporting that we have made significant improvements. The Trust's overall rating has also improved to 'good'. We are C ompassionate in our thoughts, words and actions We are A spirational and have a true desire to be dynamic and to innovate We are R esourceful and responsible in the way we work and live We are E xcellent in our development, fairness and sharing best practice At the Royal Berkshire NHS Foundation Trust, we value candidates who bring their unique personalities, skills, and experiences to the Trust. When completing your application, we encourage you to highlight your individual achievements and strengths, showing us how they align with the requirements outlined in the job description and person specification. While we recognise that some applicants may use AI tools during the process, please be mindful that AI-generated responses can often lack the personal detail and relevance needed to demonstrate your suitability for the role. AI generated content is discouraged by the Trust and may diminish the candidates chances of success. Amazing things happen at the Royal Berkshire NHS Foundation Trust; delivered by amazing people so why don't you come and join us. We offer a range of learning and development for all employees may you be clinical or non-clinical. Job Overview Band 3 Contracts/Training Administrative Assistant (Clinical Engineering) The Clinical Engineering Department at the Royal Berkshire NHS Foundation Trust is looking for a highly organised, motivated and enthusiastic Administrative Assistant to support the Contracts Manager and Medical Devices Training Coordinator as well as the wider Clinical Engineering Team. To provide administrative support to the Clinical Engineering Contracts Manager, Medical Devices Training Coordinator and the wider Clinical Engineering Team at the Royal Berkshire NHS Foundation Trust. The post holder will be able to work unsupervised and to communicate effectively with the multidisciplinary team and various internal and external stakeholders promoting good working relationships. If you are someone who can work unsupervised, is an effective communicator and highly organised, we would love to hear from you. Main duties of the job <ul><li>Undertake general office duties including answering queries to the Department, taking messages ensuring they are passed onto the appropriate member(s) of the Team and urgent matters are flagged appropriately.</li><li>Maintain the Departmental database (e-Quip) by inputting, cleansing, retrieving and auditing data to ensure all data relating to service/maintenance contracts is accurate and complete.</li><li>Arrange meetings for the Senior Management Team.</li><li>Take Minutes of Meetings.</li><li>Assist with the production of documents and reports.</li><li>Support the other Administrative roles and cover holiday and other absence periods and when the workload requires.</li><li>Ensure all work adhere to the Department's Quality Management System (QMS).</li><li>Be responsible for maintaining personal development to meet the role, the Department's needs and those of the organisation. </li></ul>Working for our organisation Reading sits on the River Thames and is served by great road and rail links to London, Oxford, and Southampton. With excellent leisure and shopping facilities, and a thriving cultural scene, Reading is a wonderful place to live, work, and play and provides excellent facilities for families, including some of the best state and private schools in the UK. The CQC rated the care provided by the Royal Berkshire NHS Foundation Trust as Good. Our "CARE" values: C ompassionate, A spirational, R esourceful, E xcellent, reflect the type of Trust we aspire to be and you can join our dedicated and talented staff to make this happen. Detailed Job Description And Main Responsibilities <ul><li>Undertake general office duties including answering queries to the Department, taking messages ensuring they are passed onto the appropriate member(s) of the Team and urgent matters are flagged appropriately.</li><li>Maintain the Departmental database (e-Quip) by inputting, cleansing, retrieving and auditing data to ensure all data relating to service/maintenance contracts is accurate and complete.</li><li>Arrange meetings for the Senior Management Team.</li><li>Take Minutes of Meetings.</li><li>Assist with the production of documents and reports.</li><li>Support the other Administrative roles and cover holiday and other absence periods and when the workload requires.</li><li>Ensure all work adhere to the Department's Quality Management System (QMS).</li><li>Be responsible for maintaining personal development to meet the role, the Department's needs and those of the organisation. </li></ul>Please refer to the attached Job Description and Person Specification for further details of the role. Person specification Knowledge/Experience Essential criteria <ul><li>Previous relevant experience within an administrative role</li><li>Experience of working in a busy hospital environment</li><li>Good knowledge of Microsoft Office Suite Experience of database systems to include data input/entry/retrieval </li></ul>Desirable criteria <ul><li>Customer service experience</li><li>Experience of working in a Clinical Engineering Department </li></ul>Education/Qualification Essential criteria <ul><li>NVQ in Business Administration or, evidence of equivalent practical experience</li><li>Excellent level of numeracy and literacy as demonstrated by GCSE or equivalent in English and Maths </li></ul>We are an approved sponsoring organisation. Applications will be considered from applicants requiring sponsorship alongside all other applications. Please be aware, not all roles are eligible for sponsorship. You can review the list of eligible role and requirements on the government website. Staff Benefits <ul><li>Flexible working opportunities and a strong emphasis on your work, life balance</li><li>Annual leave - 27 days for new starters, plus bank holidays. Increasing to 29 days after 5 years and 33 days after 10 years NHS service. Pro rata for part time staff</li><li>NHS pension scheme</li><li>Employee Assistance Programme</li><li>Money Advice Service</li><li>Generous maternity, paternity and adoption leave for eligible staff</li><li>On-site nursery (based at RBH)</li><li>Full educational library services</li><li>Cycle to work scheme, lockable storage for cycles</li><li>Bus to work scheme</li><li>Excellent rail and bus links</li><li>A huge range of Health Service Discounts at hundreds of big brands from holidays to gadgets and restaurants to retail. </li></ul>After applying via NHS Jobs, your submitted application will be imported into our preferred Third party recruitment system (TRAC). All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, that as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to Royal Berkshire NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system. Appointment to any position is conditional on the satisfactory completion of the core NHS Employment Checks Standards. Information disclosed in your application will be checked and any offer of appointment may be withdrawn if you knowingly withhold information or provide false or misleading information. All new appointments to the Trust, with the exception of executive positions, are subject to a 6 month probationary period. The Trust may close any vacancy prior to the advertised closing date due to the high level of responses we receive for some of our vacancies. Royal Berkshire NHS Foundation Trust is committed to improving the health of its staff, patients and the wider community by providing a smoke free environment. A smoke free policy is in operation and smoking is not permitted on any of the Trust's sites. The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment. We follow safe recruitment practices to protect children, young people and vulnerable adults. Employer certification / accreditation badges Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. LNKD1_UKTJ

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